Status: Non-exempt, part-time (19 hours/week)
Reports to: Office manager

Job Summary:

The accountant position is key to the financial functions of the parish, by coordinating and communicating financial information between the Pastor/Canonical Administrator, the Finance Council and any other departments and groups within the organization.  The accountant serves as a helpful resource to the parish organization in all financial matters from planning to auditing; and serves a parish contract with financial institutions.

Actions required to be consistent with Culture and Values:

As an employee of St. Gregory-Our Lady of Fatima Parish, the Custodian represents the church to the community and therefore should display the following personal attributes:

• Professional conduct, appearance, and communication
• Committed focus on service, quality, and safety
• Be honest, trustworthy, and respectful of others
• Be comfortable working in an overtly religious setting; being respectful of the beliefs of others
• Demonstrate a commitment to excellence in performing job functions
• You must complete all work at the Parish Office.

Knowledge, Skills, & Abilities:

• Knowledge of fund accounting
• Knowledge of current policies and procedures for Best Practices Accounting.

Skills & Abilities

• Verbal and written communication skills.
• Ability to learn the current accounting system utilized by the Parish
• Detail-oriented
• Ability to work with minimum supervision.
• Ability to establish effective working relationships with staff and others.
• Comply with OSHA Safety and Health rules

Duties and Responsibilities:

“Embrace the mission and vision of the Catholic Diocese of Grand Rapids and work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church.”

• Employees are expected to attend retreats, seminars, and small group discussions where faith is discussed when applicable.
• Employees are expected to attend office staff meetings when applicable whenever possible.
• Maintain accuracy of all financial files and records.
• Prepares quarterly financial statements as required and reports these statements to the Pastor/Canonical Administrator and the Finance Council.
• Record receipts, pay bills, and records disbursements on a timely basis.
• Balance accounting with banks for checking and savings accounts and any funds of the Parish.
• Process year end accounting and publish a summarized Financial Report in the Annual Report.
• Ensure that the outside accounting firm files year-end tax forms along with -2 Tax Forms to Federal and State Government.
• Provide department leaders with a budget worksheet including previous years’ figures.
• Consolidate figures for a final budget
• Prepare budget in collaboration with financial council and pastor/canonical administrator to be reviewed and approved by Finance Council.
• Publish proposed next year’s budget in the present year’s annual report.
• Works with the Diocese Finance Department
• Is present for Insurance and Audit reviews and notify all personnel to follow suggested recommendations.
• Performing all other duties as assigned.

Physical/Visual/Mental Demands:

• Ability to work 5 hours at a computer each working day
• Ability to work in a multi-functioning work setting.

Typical Working Conditions:

Hours worked out with supervisor (typically not to exceed 19 hrs. per week). If Hours are to exceed this total, please advise the Canonical Administrator prior to the end of the pay period to come up with a solution.

Nature of Supervision Received:

Position requires the ability to be self-motivated and work independently to accomplish specific tasks assigned and meet various deadlines.

Judgement Exercised/Decisions Made:

Decisions are generally routine in nature with some deviations.  Recommend procedural improvements for performing duties in the most efficient and effective manner.

Financial Responsibility:

None

Supervision Exercised/Number of Employees Supervised:

None

To apply:

Please email your resume and cover letter to Tim Beyer, office manager, at officemanager@stgregoryathart.org